GCRA Appointees - Duties & Job Descriptions

CONVENOR

The Convenor is the first point of contact and the communication link between their respective teams and the Association. Their responsibilities include supporting and assisting coaches, managers, players and parents during the season; providing advice and assistance throughout the evaluation or tryout process as well as with the interpretation and explanations of the GCRA policies and procedures; providing the players/parents a first point of contact to resolve problems and issues that have been fully addressed with team officials and remain unresolved; escalating difficult situations to the Competitive or House League Committee when an acceptable solution cannot be found; coordinating the distribution and return of bench staff evaluations and ensuring that schedules, communications and paperwork find their way to and from their teams.

In general the convenor should be available from August to May expending an average of approximately 2 hours monthly, to be set in their own time. However, the position requires involvement in the evaluation or tryout process, which is held during the early part of September and the bench staff evaluations, which is held towards the end of the season both of which will require additional time from the convenors. In addition, there will be convenor tasks specific to the division they represent. Other requirements are e-mail and voice mail.

The Convenor reports to the VP, Competitive or VP, House League or Director, Player Development and is not required to attend GCRA Executive meetings but is welcome. However, the Convenor is a member of the Competitive Committee or the House League Committee which hold several meetings during the course of the season.

EQUIPMENT MANAGER

The Equipment Manager is responsible for maintaining the GCRA equipment inventory and storage rooms located at the Orleans Recreational Complex and Ray Friel Centre. In addition, this individual purchases new equipment, as required, and arranges for the repair of equipment, when necessary. The Equipment Manager's primary responsibility however, is assembling and distributing equipment for summer camps, evaluations/tryouts, Competitive and House League teams (approximately 20 teams) and GCRA tournament by inventorying all equipment at the start and end of the season.

This position requires that the individual be available from August to April expending an average of approximately 15 hours monthly. The busier months are August, September, October and April as these are the times when equipment is being distributed for summer camps, evaluations/tryouts and regular season and returned afterwards. The balance of the time is dedicated to purchasing equipment, having it repaired, when necessary, maintaining the inventory and other requests that may be asked from Executive members from time to time. It is preferable that the individual occupying this position have access to a computer for the purposes of preparing and maintaining the inventory, to e-mail for communicating with the various teams and voice mail. In addition, it is crucial that the individual be readily available to respond to various equipment needs of GCRA teams.

The Equipment Manager reports to the VP, Operations and is not required to attend meetings but is welcome at all Executive meetings.

FUNDRAISING ADMINISTRATOR

The Fundraising Administrator is responsible for overseeing all fundraising activities for GCRA. The purpose of conducting fundraisers is to help maintain or reduce registration fees, finance winning Gloucester-Cumberland players and teams representing GCRA and/or Ontario and/or Canada to participate in Provincial, National or World Championships; and to assist in the staging of Provincial or National level events held in Gloucester-Cumberland in the future.

This position requires that the individual be available throughout the year expending an average of approximately 20 hours monthly.

The Fundraising Administrator reports to the VP, Administration and is not required to attend meetings but is welcome at all Executive meetings.

ICE SCHEDULER

The Ice Scheduler is responsible for allocating ice time, in accordance with GCRA policies, to all teams for practices, league games and playoffs; preparing schedules for practices/games; preparing the ice requirements and submitting to the City for allocation of ice time to the Association for the year; negotiating, if necessary, additional ice time for the Association and preparing monthly summary of ice usage for onward transmittal to teams, VP, Operations and Treasurer.

This position requires that the individual be available throughout the year expending an average of approximately 15 hours monthly. The busier months are September, October, December and February as these are the times when schedules must be prepared and forwarded to the appropriate individuals. The balance of the time is dedicated to rescheduling practices and games, preparing monthly breakdown of ice usage to teams, and other requests that may be asked from Executive members from time to time. Other requirements include access to a computer for preparing schedules, to e-mail and voice mail.

The Ice Scheduler reports to the VP, Operations and is not required to attend meetings but is welcome at all Executive meetings.

PLAYER AND COACHING DEVELOPMENT DIRECTOR

The Player and Coaching Development Director is responsible for organizing and administering coaches or player development clinics and will attempt to create as many programs as possible to upgrade the skills of both coaches and players.

This position requires that the individual be available from October to March expending an average of approximately 2 hours monthly. Computer access to GCRA website, e-mail and voice mail is essential.

The Player and Coaching Development Director reports to the VP, Administration and is not required to attend meetings but is welcome at all Executive meetings.


PUBLICITY AND PROMOTION DIRECTOR

The Promotion and Publicity Director is responsible for coordinating various advertisement notices in local papers and guides for the Association.

This position requires that the individual be available an average of approximately 2 hours monthly, to be set in their own time. It is preferable that the individual have access to e-mail.

The Promotion and Publicity Director reports to the VP, Administration and is not required to attend meetings but is welcome at all Executive meetings.

REFEREE-IN-CHIEF

The Referee-in-Chief is responsible for assisting the Regional Referee Assigner with contacting GCRA officials, for scheduling referees for all League games hosted by the Association and games during the Annual GCRA Tournament; developing and training referees; and preparing statement of games officiated for onward transmittal to the VP, Operations/Treasurer for payment.

This position requires that the individual be available from September to April expending an average of approximately 10 hours monthly. The busier months are September, December, January and February as these are the times when schedules must be prepared and forwarded to officials. The balance of the time is dedicated to contacting officials to confirm ERRA game assignments, preparing statement of games officiated and other requests that may be asked from Executive members from time to time. Other requirements are computer access to e-mail and voice mail.

The Referee-in-Chief reports to the VP, Operations and is not required to attend meetings but is welcome at all Executive meetings.

REGISTRAR

The Registrar is responsible for registering all players, bench staff, officials and Executive members with the Ontario Ringette Association. The individual occupying this position receives all registrations and ensures that players have paid the appropriate fees, prepares Team Registration Forms (TRFs) for approval/signature of bench staff and distribution to ORA, ERRA and GCRA Team Coach/Manager. All registration information is compiled and maintained in a spreadsheet and the ORA database.

This position requires that the individual be available from July to February expending an average of approximately 15 hours monthly. The busier months are August, September and October as these are the times when registrations must be forwarded, application information entered into the database, TRFs prepared and forwarding registration information to ORA. The balance of the time is dedicated to maintaining the database and other information that may be requested from Executive members from time to time. Other requirements are that the individual possess strong organizational skills, good computer skills and be detailed oriented. In addition, this individual must have access to a computer with spreadsheet software (e.g. Excel), to e-mail and voice mail.

The Registrar reports to the VP, Administration and is not required to attend meetings but is welcome at all Executive meetings.


STATISTICIAN

The Statistician is responsible for collecting game results from all House League and Competitive League GCRA HOME games and for the onward transmittal to the NCRRL Statistician and Webmaster, if reported in any format other than electronic. The results are tabulated for league standings and for reporting statistics on the website and in local newspapers.

This position requires that the individual be available from September to April expending an average of approximately 1 hour weekly, to be set in their own time. Computer access to GCRA website, e-mail and voice mail is essential.

Time and willingness permitting, the Statistician is the Statistician for the GCRA Tournament in February. This is a very challenging and rewarding activity for the weekend of the Tournament. Attending pre-tournament meetings ensures that all team members are aware of each other's activities. During the Tournament, all game results are tabulated, game reports collected and scores verified. Saturday afternoon and evening game results determine the final playoff games. An ORA representative will be on site to assist.

The Statistician reports to the VP, Operations and is not required to attend meetings but is welcome at all Executive meetings.

TOURNAMENT CHAIRPERSON

The Tournament Chairperson is responsible for organizing and overseeing all logistics pertaining to the Annual Gloucester-Cumberland Ringette Association Tournament.

This position requires that the individual be available from October to February expending an average of approximately 15 hours monthly. Computer access to GCRA website, e-mail and voice mail is essential.

The Tournament Chairperson reports to the VP, Operations and is not required to attend meetings but is welcome at all Executive meetings.