GCRA Appointed Positions - Description of Duties

Please Note that with the recent merger of the Gloucester and Cumberland Ringette Associations there will be some overlapping of duties and responsibilities of these positions. The Combined Executives of the two previous Associations will jointly administer the merged Gloucester-Cumberland Ringette Association during this initial year of the GCRA. This combined Executive will assign duties and responsibilites during their Executive Meetings.

EQUIPMENT MANAGER

The Equipment Manager is responsible for maintaining the GCRA equipment inventory and storage room located at the Orleans Sportsplex. In addition, this individual purchases new equipment, as required and arranges for the repair of equipment, when necessary. The Equipment Manager's primary responsibility however, is assembling and distributing equipment for summer camps, tryouts, Competitive and House League teams (approximately 20 teams) and GCRA tournament by inventorying all equipment at the start and end of the season.

This position requires that the individual be available from August to April expending an average of approximately 15 hours monthly. The busier months are August, September, October and April as these are the times when equipment is being distributed for camps, tryouts and regular season and returned afterwards. The balance of the time is dedicated to purchasing equipment, having it repaired, when necessary, maintaining the inventory and other requests that may be asked from Executive members from time to time. It is preferable that the individual occupying this position have access to a computer for the purposes of preparing and maintaining the inventory, to e-mail for communicating with the various teams and voice mail. In addition, it is crucial that the individual be readily available to respond to various equipment needs of GCRA teams.

The Equipment Manager reports to the VP, Administration and is not required to attend meetings but is welcome at all executive meetings.

ICE SCHEDULER

The Ice Scheduler is responsible for allocating ice time, in accordance with GCRA policies, to all teams for practices, league games and playoffs; preparing schedules for tryouts and practices; meeting with the City for allocation of ice time to the Association for the year; negotiating, if necessary, additional ice time for the Association and preparing monthly summary of ice usage for onward transmittal to teams, VP, Operations and Treasurer.

This position requires that the individual be available throughout the year expending an average of approximately 15 hours monthly. The busier months are September, October, December and February as these are the times when schedules must be prepared and forwarded to the appropriate individuals. The balance of the time is dedicated to rescheduling practices and games, preparing monthly breakdown of ice usage to teams, meeting with the City for ice allocation and other requests that may be asked from Executive members from time to time. Other requirements include access to a computer for preparing schedules, to e-mail and voice mail.

The Ice Scheduler reports to the VP, Operations and is not required to attend meetings but is welcome at all executive meetings.

REFEREE-IN-CHIEF

The Referee-in-Chief is responsible for scheduling referees. (NOTE: There is a one year trial program beginning in 2002?2003 season for Central Referee Scheduling by the NCRRL for all League games hosted by the Association and games during the Annual GCRA Tournament); developing and training referees; and preparing statement of games officiated for onward transmittal to the VP, Operations/Treasurer for payment.

This position requires that the individual be available from September to April expending an average of approximately 15 hours monthly. The busier months are September, December and January as these are the times when schedules must be prepared and forwarded to officials. The balance of the time is dedicated to rescheduling officials for games, preparing statement of games officiated and other requests that may be asked from Executive members from time to time. Other requirements are computer access to e-mail and voice mail.

The Referee-in-Chief reports to the VP, Operations and is not required to attend meetings but is welcome at all executive meetings.

REGISTRAR

The Registrar is responsible for registering all players, bench staff, officials and executive members with the Ontario Ringette Association. The individual occupying this position receives all registrations and ensures that players have paid the appropriate fees, prepares Team Registration Forms (TRFs) for approval/signature of bench staff and distribution to ORA/ERRA/GCRA Team Coach. All registration information is compiled and maintained in a spreadsheet and the ORA database.

This position requires that the individual be available from July to February expending an average of approximately 15 hours monthly. The busier months are August, September and October as these are the times when registrations must be forwarded, application information entered into the database, TRFs prepared and forwarding registration information to ORA. The balance of the time is dedicated to maintaining the database and other information that may be requested from Executive members from time to time. Other requirements are that the individual possess strong organizational skills, good computer skills and be detailed oriented. In addition, this individual must have access to a computer with spreadsheet software (e.g. Excel), to e-mail and voice mail.

The Registrar reports to the VP, Administration and is not required to attend meetings but is welcome at all executive meetings.

STATISTICIAN

The Statistician is responsible for collecting game results from all House League and Competitive League GCRA HOME games and for the onward transmittal to the NCRRL Statistician, if reported in any format other than electronic. The results are tabulated for league standings and for reporting statistics in local newspapers.

This position requires that the individual be available from September to April expending an average of approximately 1 hour weekly, to be set in their own time. Computer access to GCRA website, e-mail and voice mail is essential.

Time and willingness permitting, the Statistician is the Statistician for the GCRA Tournament in February. This is a very challenging and rewarding activity for the weekend of the Tournament. Attending pre-tournament meetings ensures that all team members are aware of each other's activities. During the Tournament, all game results are tabulated, game reports collected and scores verified. Saturday afternoon and evening game results determine the final playoff games. An ORA representative will be on site to assist.

The Statistician reports to the VP, Operations and is not required to attend meetings but is welcome at all executive meetings.